The solution described above works provided each and every Time Spent is less than 24 hours. If the format you need is not already listed, then input it into the Type box. To establish any format you need, in the Home tab on Excel’s ribbon, at the corner of the Number group, click the ⇲ button to open the Format Cells dialog box: If you input a time spent by typing 3:15 (three hours and 15 minutes), then it’s likely that Excel will have accorded the hh:mm format to the cell into which you typed. To achieve the result you want, you need appropriate formats for the time values, one for the recorded times and another for the total: The formula for the total you created with Σ - AutoSum - is fine. What do I do to get a total in hours and minutes?” I’ve used AutoSum to add up the times, but the result appears as eitherĪ date or funny number. “We have a column of cells in an Excel spreadsheet containing times like,ģ:15, relating to the time spent on a task. How in Excel to add, or sum, a column of time values in the hh:mm format so the total appears in same format.
The zipped file is in xlsx format, and does not contain any macros.(e) How to Add, or SUM, Time Values in Microsoft ® Excel It does not have any errors in its source data, so it isn’t affected by the error values in the other fields. The Count of Date column shows a number in its Grand Total. The item totals in those columns are not affected, and continue to show numbers. Count of the Date field (Date field has no error values)īecause of this change to the pivot table, the Count and Count Numbers columns show error values in their Grand Totals.Average for the Price field (Price field contains a #DIV/0! error).There are error values in the fields used for the Count and Count Number columnsįor example, in the screen shot below, two more Values have been added to the pivot table:.Oher summary functions are included in the pivot table, and those fields contain errors in the data.In this screen shot, you can see the different calculations, with a Grand Total of 9 in the Count column, and only 6 in the Count Numbers column.Įven though the Count and Count Numbers functions don’t show errors in the item totals, you will see error values in their Subtotals and Grand Totals, if both of these conditions are met: Count: Text, numbers and errors are counted.Count Numbers: Blank cells, errors, and text are not counted.– these functions count the errors, or ignore them. The Count and CountNumbers Summary Functions don’t show error values in the Item summaries. In the data’s Total field, #VALUE! is the first error listed for the East region, so that error appears in the pivot table. the total is not calculated – it shows the first error from the source data.the first error encountered in the source data is displayed in the pivot table.For all other Summary Functions, these are the rules if the source field contains error values: There are special error rules for the Count and Count Numbers Summary functions. Click Summarize Values by, and click SumĪs soon as the function changes to Sum, errors appear in the pivot table, for the East region, and in the Grand Total.Right-click on one of the numbers in the Count of Total column.In the pivot table, I’d like a sum of the Total amounts – not a count of them. The error values have disappeared from the pivot table, and the counts for each Region are showing correctly. Because of its non-numeric values, Excel automatically used the Count summary function for the data. To fix that problem, I moved the Total field to the Values area. (Excel put Total in the Rows area because it has non-numeric data.) When I added the Region and Total fields, Excel put both fields into the Row area, with the errors showing as items for the Total field. To see how Excel handles these errors, I created a new pivot table, based on that table.
You can download this sample file from the Pivot Table Summary Functions page on my Contextures website.
Two cells (C4 and E9) contain text, instead of the numbers that should be in those columns.There is a blank cell (E7), where a formula has been deleted.There are three #DIV/0 errors, because Excel can’t divide by zero.There is text in cell C4, so the formula in E4 has a #VALUE! error, instead of a numeric result.In the screen shot below, there is a small Excel table, with several errors and missing or invalid data. See which Summary Functions show those errors, and which ones don’t (most of the time!) If there are errors in an Excel table, you might see those errors when you summarize that data in a pivot table.